GA^3 Meeting Food Reimbursement

• $18 max. If your receipt is for more than $18 (before tax), you may request max reimbursement.
• All purchases must be made before the meeting/event ends.
• RFPs are due EOD the Sunday after the meeting to be processed.

Date of Service

• The Date of Service must match the date on the receipt and be in the form MM/DD/YYYY.

G/L Account

• 421000 (Meetings - Food & Beverages)
• For this type of reimbursement, always use this G/L Account unless otherwise instructed.

Cost Object

• 1462834 - AA GA^3 Student Funds - HQ - N
• For this type of reimbursement, always use this Cost Object unless otherwise instructed.

Amount

• The total amount to be reimbursed, minus sales tax (if any). Do NOT include a $.

Explanation

• Complete all the [INPUT] fields in the below template. Do not omit or reorder the fields.
• Template:

Event Topic: [INPUT]
Event Date: [INPUT]
Event Time: [INPUT]
Event Location: [INPUT] -- can also be put in resective field that appears when selecting meeting G/L
# of MIT Students: [INPUT] -- can also be put in resective field that appears when selecting meeting G/L
# of MIT Employees: [INPUT] -- can also be put in resective field that appears when selecting meeting G/L
# of Other Attendees: [INPUT] -- can also be put in resective field that appears when selecting meeting G/L

• Example:

Event Topic: GA^3 Executive Committee Meeting
Event Date: 02/19/2024
Event Time: 6:00pm
Event Location: Hybrid (33-206 & Zoom)
# of MIT Students: ~12
# of MIT Employees: 0
# of Other Attendees: 0

Sub-budget code (only needed for Google Form)

• PRES 1.1 for biweekly meetings
• PRES 1.2 for meetings among GA^3 officers (e.g. transition meetings)
• PRES 1.3 for meetings with interns