Event Planner Checklist

• Confirm your event was budgeted for. Current budget can be found here. DO NOT go over budget or reallocate budget without talking to the GA^3 Treasurer (ga3-treasurer@mit.edu) first.
• The current amount allocated/remaining for each line item is shown by the Current Funds Viewer, linked here.
• If the event expenditures are not reimbursed through RFPs, please send a copy to the current treasurer who can update the current budget properly.
• If an event may run over budget for any reason, the planners should be PROACTIVELY reaching out to ga3-treasurer@mit.edu to reallocate budget accordingly. This is the responsibility of the event planners. If we don’t keep the books up-to-date, miscommunications can cause someone to intentionally overspend thinking they have leftover funds from another event that has already been reallocated.
• DO NOT SIGN ANY CONTRACTS on behalf of MIT. Your signature does not represent the Institute and all liability will fall on the unathorized singatory.
• If you are planning to have single reimbursement for $1,000 or more, or have more than 100 attendees, talk to the GA^3 Treasurer (ga3-treasurer@mit.edu) first.
• If your event is using money from GSC, check here to see if you need to register your event.
• If your event has awards, awards to individuals should not exceed $25 per person.